IU Departments

IU Departments

Disposal and Redistribution of University Property

“The disposition of university property that is no longer wanted by a unit should be undertaken in such a way to maximize the property’s value to the university, either through redistribution within the university or, upon the approval of University Procurement Services or the appropriate property designee of the campus (e.g. Surplus), through a sale or trade toward a new purchase when the university property is no longer usable within the university. All approved sales will be conducted by either Purchasing or the Indiana University Surplus Stores.”

Read the full policy online at the University Policies website

We only accept items from IU departments. We do not sell, recycle or dispose of personal property for employees.

Moving your items

We’ll pick up your items free of charge! Small items can be sent to us through campus mail. If you prefer, you can drop off surplus at our Bloomington retail store.

Upon completion of the IU Surplus Item Transfer Request Form you will receive an email copy of your completed form. Please be sure to print this email and attach it to the items being transferred to IU Surplus.

Computing Equipment, Cell Phones and Data Security

Hard drives, cell phones, and other storage devices must be wiped completely clean before transfer to IU Surplus. All files, software and operating systems will need to be removed.

You must follow these data removal techniques to prevent the disclosure of institutional information. Departments are responsible for attesting, via the Transfer of Computing Equipment form, that hard drives and any other storage devices have been wiped clean of all data prior to forwarding to IU Surplus Stores for disposal.

To transfer computers, cell phones, and other storage devices to IU Surplus, you must complete the the Transfer of Computing Equipment form. Upon completion you will receive an email copy of your form, which must be printed and attached to the equipment being transferred to IU Surplus.

Capital Assets

Any item that has a capital asset tag, must also come with asset transfer documentation. If the item cost $5,000 or more, look for a yellow tag. If you’re unsure about this, contact Capital Asset Management at capasset@iu.edu for guidance.

You can review procedures for handling capital assets at Capital Asset Management Standards.

Secure Document Shredding and Hard Drive Destruction

Bloomington departments can order secure bins to collect print materials for destruction. Fees are based on the size of bin. There is no charge for delivery or pickup of the bins. Use the IU Surplus Item Transfer Request Form to request bins.

Please contact us at surplus@indiana.edu if you have questions.

Cost for bins, based on size:

  • 10 gallon bins - $15
  • 96 gallon bins - $35

Items we shred include paper, manila folders, VHS tapes, DVDs, CDs, floppy discs, and hard drives. We do not shred cardboard. Paper clips and staples do not need to be removed from paper.

Shredding costs, based upon material:

  • 22 cents per pound for paper and manila folders
  • $3.00 per pound for VHS tapes, DVDs, CDs and floppy discs
  • $3.25 per each hard drive

Your department will be billed when the job is completed.

Secure hard drive disposal

We can crush hard drives brought to our retail store for $1.00 each. If you have a large number of hard drives to dispose of securely, we can bring a crusher to your site, set it up, and provide training. The cost for this service is $50, plus $1.00 per drive.

Recycling

We responsibility recycle items that do not sell or that we destroy at the request of a department. We work with the university’s approved e-waste vendor, Vintage Tech to recycle electronic waste.